Download Trip Application, Release of Liability and Terms & Conditions
Download Trip Application, Release of Liability and Terms & Conditions in Word
To ensure a spot on Peaks & Places Travel, LLC trip, send a personal check, money order or cashier's check for $1000 along with a completed Trip Application and signed Release of Liability and Assumption of All Risks waiver and signed Terms and Conditions form. This $1000 trip deposit is non-refundable. Planning our trips take a significant time and also have non-refundable costs as well.
Final payment of the remaining balance is due 120 days before departure. Prices are quoted in US dollars and all payments must be made in US dollars by personal check, money order or cashier's check. All land payments submitted less than 30-days prior to departure must be paid by money order or cashier's check. Cost of tours may change if drastic fluctuations of foreign currencies occur.
CANCELLATION FEES AND POLICIES
At the time Peaks & Places Travel, LLC receives written notice that participant must cancel a trip the following fees apply:
- Canceling more than 90 days before departure, Peaks & Places will refund all money you have paid above the $1000 non-refundable trip deposit.
- Canceling 60-89 days prior to departure, Peaks & Places will refund 50% of what you have paid above the $1000 non-refundable trip deposit.
- Canceling 59 days or less, prior to departure, no refunds can be made.
Peaks & Places Travel, LLC reserves the right to cancel any trip at any time due to various reasons, which include (but are not limited to) political instability, natural disasters, or insufficient enrollment in our trip. If we cancel a trip prior to its start, we will refund your payments. Changes to a trip itinerary for any reason is not considered a cancellation, and no refunds will be made.
Peaks & Places Travel, LLC and our guides reserves the right to decline to accept or to restrain from further participation any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or any person whose actions or deportment impede trip operation or the rights, welfare, or enjoyment of other trip members. A refund based on cost of unused land services is not possible in such a case.
No refunds will be given for unused hotel rooms, meals, sightseeing trips or trekking arrangements for any reason whatsoever. Land cost is quoted as a package and credits are not given for unused services.
Make sure you have trip cancellation insurance.
If participant transfers from one trip to another, Peaks & Places Travel, LLC must be advised 90-days prior to departure. The transfer fee is $50.00. Transfer requests less than 90 days before departure will be treated on an individual case basis and may be subject to the stated cancellation fees for that trip.
LAND COST INCLUDES
- All in-country transportation except the use of taxis and domestic flights
- Hotel accommodations (double occupancy)
- All group camp supplies: tents, stoves, etc…
- All meals except where noted in day by day itinerary
- Cultural or Climbing Guides, cooks, pack animals, porters, Inca Trail permits and park fees
- Assistant guides and trip leaders
LAND COST DOES NOT INCLUDE
- International round-trip airfare to Lima or domestic flights inside Peru
- Excess baggage charges
- Travel and Medical Insurance of any kind
- Medical costs including prescription medicines and International vaccinations
- Airport taxes: Cuzco $10, Lima $30
- Meals where noted in the Day by Day itinerary
- Alcoholic beverages, laundry, room service and telephone calls
- Personal clothing (recommended clothing list sent upon receipt of trip application & deposit)
- Evacuation by helicopter or other conveyance or cost of hospitalization is not covered.
- If any trip has to be delayed because of bad weather, road conditions, flight delays, sickness or other contingency for which Peaks & Places or its agents cannot make provision, the cost of delays are not included.
Peaks & Places Travel, LLC reserves the right to cancel any trip with fewer than 4 participants for economical reasons. In such case, a full refund of land Cost and Trip Deposit will be returned to the participant or the refund can be transferred to another Peaks & Places Travel, LLC trip without a service charge. Peaks & Places Travel, LLC is not responsible for additional expenses incurred by participants in preparation for the trip. Peaks & Places Travel, LLC will run trips for groups smaller than the minimum number required, however, a supplementary charge will be assessed to operate the trip.
RESCUE / EVACUATION INSURANCE
Peaks & Places Travel, LLC REQUIRES all participants to have Rescue/Evacuation Insurance and Trip Cancellation Insurance to participate in all of our trekking and climbing trips. Since our costs are often not refundable, this should be purchased within 15 days of registering for one of our trips. Peaks & Places will not pay for any rescue/evacuation. Peaks & Places needs to have your policy number before you depart the USA.
Peaks & Places has two recommendations to satisfy the above requirements. These options may be found on the home page of our website under the button titled: Travel Coverage
Travel Guard: If you are participating in one of our trekking trips in Peru we highly recommend that you purchase the Adventure Travel Protection Plan offered by Travel Guard. The basic plan not only offers coverage for Trip Cancellation and Evacuation Coverage but also includes $2500 worth of lost baggage coverage. Just the base package alone provides everything we require at a very affordable price.
Global Rescue: If you are participating in one of our climbing expeditions in Peru or another country like Nepal we highly recommend Global Rescue coverage. Global Rescue offers worldwide rescue insurance at affordable prices. They do not provide and Trip Cancellation insurance however.
Baggage is carried entirely at owner’s risk. Peaks & Places Travel, LLC assumes no responsibility whatsoever for damage, loss or delay of property beyond its control.
-HEALTH INSURANCE: Peaks & Places Travel, LLC highly recommends that you have a health insurances policy that will cover emergency hospitalization abroad as well as domestically.
Peaks & Places Travel, LLC is available to help you find the least expensive fares to you destination.
Peaks & Places Travel, LLC cannot assume responsibility for fluctuations in airline ticket prices and schedules. In the event of default, clients must look to the defaulting airlines for refunds. All airfares quoted are subject to change until purchased.
EQUIPMENT & BAGGAGE
Peaks & Places Travel, LLC provides all groups camping equipment including cooking gear, medical supplies, safety items, tents and mattresses. Participants are expected to bring a sleeping bag, clothing, and other items of a personal nature. Upon receipt of trip deposit, a detailed equipment list and airline baggage and weight restriction will be provided.
FOOD OR MEALS
When we are in towns and villages, we will be eating the local cuisine. In the mountains, all meals are prepared fresh daily with the highest possible degree of sanitation, by our camp cooks. We use fresh food bought in the local markets and create a variety of different dishes from pastas to stews, and even tasty desserts. We take great care to ensure that all drinking water is purified. If you have special dietary requirements, let us know in advance and we will try to accommodate you. However, special diets are not always available and cannot be guaranteed.
It is important to plan ahead and start getting your immunization shots at least TWO months before trip departure, so the shots can be sensibly spaced to allow maximum protection and minimum discomfort. The following inoculations are recommended: tetanus, typhoid and hepatitis A. To be sure that you get all the proper immunizations for the specific Peaks & Places Travel, LLC trip, you should consult your personal physician and/or the State Health Department.
Our guides are certified in wilderness medicine, CPR, and are experienced in client care in remote high altitude locations. However, Peaks & Places, LLC is not a medical facility and Peaks & Places Travel, LLC assumes no liability regarding your medical care.
You are responsible for your own medications, inoculations, and deciding whether you are physically able to participate in a Peaks & Places Travel, LLC trip. You should discuss your participation in this trip, and the dangers involved, with your physician.
Peaks & Places Travel, LLC will work closely with you to help you select a trip that combines your interests and abilities. Trips are graded and described for your convenience. All of our expeditions and treks are physically demanding. Regardless of the skill level or experience needed, participants are held responsible for being in sufficiently good health to undertake the trip and prepared to handle extreme conditions, including cold, heat, and long tiring days. Participants are responsible for preparing for the trip by reading the detailed itineraries and pre-departure information sent by Peaks & Places Travel, LLC, and for bringing the appropriate clothing and equipment as advised. Peaks & Places Travel, LLC and its guides reserve the right to remove any member of our trips at any time if we do not believe they are ready for the rigors of the trip.
LIMITATION & LIABILITY
Peaks & Places Travel, LLC gives notice that services provided in connection with its itineraries, including transportation, hotel accommodations, restaurants are purchased from various independent suppliers who are not affiliated with Peaks & Places in any way. Although it endeavors to choose the best suppliers available, Peaks & Places Travel, LLC has no right to control their operations and therefore makes these travel arrangements upon the express condition that Peaks & Places Travel, LLC and its own agents and employees, shall not be liable for any delay, mishap, inconvenience, expense, irregularity, bodily injury or death to person, or damage to property occasioned through the conduct or default of any company or individual engaged in providing these services. Each of these passenger conveyance companies, tour companies, hotels, restaurants, etc., is subject to the laws of the state or country where the service is provided.
Peaks & Places Travel Travel, LLC reserves the right to substitute both trip leaders and hotels from those listed in the itinerary without notice.
Peaks & Places shall not be liable for: (a) expenses such as additional hotel nights and meals not specified in the individual trip itineraries that may be required either en route, prior to, or following a trip, when caused by individual clients' travel arrangements, by airline scheduling or airline schedule changes, canceled flights, missed flight connections, or by other factors not under Peaks & Places control; (b) expenses incurred in recovering luggage lost by airlines, belongings left behind on a trip, or in shipping purchases or other goods home from abroad; (c) bodily injury or property damage for any reason, including but not limited to acts of God, weather, quarantines, strikes, civil disturbance, theft, default, detention, annoyance, changes in government regulations, terrorism, war, or failure of conveyance to arrive or depart as scheduled, etc., over which it (Peaks & Places Travel, LLC.) has no control.
Peaks & Places Travel Travel, LLC reserves the right to decline to accept or to restrain from further participation any person it judges to be incapable of meeting the rigors and requirements of participating in the activities, or any person whose actions or deportment impede trip operation or the rights, welfare, or enjoyment of other trip members. A refund based on cost of unused land services is the limit of Peaks & Places Travel, LLC responsibility in such a case.
I ____________________________have read and fully understand TERMS AND CONDITIONS.
Signature of Applicant______________________________________Date________________
PARENT OR GUARDIAN OF A MINOR I certify that I am the parent or legal guardian of the below named minor and hereby give my permission for this minor to participate in the trip or expedition. I agree individually and on behalf of my child to the terms above.
Name of minor if applicable__________________________________
Signature of Releasor_______________________________________
Please mail this application with a $1000 non-refundable deposit per person, payable to Peaks & Places Travel, LLC.